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NOTES FOR LODGE SECRETARIES
Annual end of year returns
1. Please make sure the Lodge Register together
with Forms A & B are filled in with all information , full forenames,
date of birth etc. I should have received a change of details form when a
Brother has joined.
2. If a brother resigns and the later re-joins,
his Lodge record should be so marked and when he re-joins he will
have a new record sheet and new lodge number. Do not carry on from his
original sheet in the Register.
3. Please note initiates pay as members and
as Initiates £5.00 + £7.00, this is for Jan2008 to Dec2008
4. The change of details forms should be sent to me
after every lodge when a change of membership occurs ie Initiation or
Raising.
5. Joining members are the most difficult
to enter on the Data Base as they require full dates (not just the year) of
ALL lodges he has been a member with full dates of resignations from any
lodge together with Provincial ranks with full dates with of course the
Province Name.
The Data Base is very “date driven” it will not accept a year only
date. The date and Ref W.M. inserts them in the correct place in the Lodge
pages of the year book and goes on to produce reports for the Provincial
Grand Master
6. Familiar names should be entered where
possible, as many Brethren prefer either a shortened or full forename ie.
Anthony or Tony.
7. If I could repeat that, as last year
your Returns should
reach
me before the end of the year. If you have no Initiation ceremony
during December, I can receive your returns from December 1st.
Any deaths, resignations or exclusions will be amended by myself
and there is no alteration to the amount payable.
When you receive the Treasurers certificate PLEASE DO
NOT SEND THE CHEQUE TO ME. IT MUST GO DIRECT TO THE TREASURER, and
received by him on or before 14th January.
If there should be a case of illness, family illness or
pressure of work, or a technical problem, etc please let me know and
I will make arrangements to collect the returns or I will complete them off
the data base at home and fill the forms in.
Please note this is not an open invitation to every lodge Secretary
to have their books filled in for them.
The success of the Masonic Directory is entirely due to your
efforts as Lodge Secretaries and we must work as a team to ensure a
reliable accurate reference book.
Thank you for you help through out the
year, I shall be adding more notes very shortly and I am available for help
at any time.
John Hicks
Provincial Grand Registrar
Any queries or questions
relating to any content contained on this page the please contact the
Provincial Grand Registrar for the Masonic Province of Monmouthshire
registrar@monmasons.org.uk
© Province of Monmouthshire 2007
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